Administrative Assistant
Fort Pierce, FL Fort Pierce, FL Full-time Full-time Estimated:
$27.
4K - $34.
7K a year Estimated:
$27.
4K - $34.
7K a year
Summary:
The Head Start/Early Head Start Administrative Assistant serves as an Administrative Assistant to a Department Director, Administrative Manager, or Child Development Services Manager or supervisor.
Work is performed under the general direction of the Director, or the Manager or Supervisor.
Performs a wide variety of secretarial duties some of which involve data entry and maintenance of records which are of a confidential nature.
ESSENTIAL DUTIES AND
Responsibilities:
Include the following:
Assists the assigned supervisor in the office by making appointments; answering inquiries; receiving incoming calls and callers; referring them to the proper personnel; and taking messages.
Maintains confidential files, including correspondence, memoranda, reports, and other pertinent information.
Examines and verifies source information to insure data is entered accurately and completely.
Inputs reports, business correspondence, minutes, forms, and other written materials using word processor.
Greets visitors and screens telephone calls; and receives, reads and routes incoming mail.
Takes notes at meetings, conferences and training sessions, and types correspondence, reports, and other written material for appropriate staff, as assigned by immediate supervisor.
Copies materials for staff and organizes information for booklets, pamphlets, brochures, etc.
for distribution.
Inputs information on clients into a computer system by transcribing data from client applications.
Records applications received by mail and in-house; verify addresses; and assists in preparing eligibility notices to clients in the established thirty-day turnaround period.
Records and sorts documents and forms and develops case record filing system.
Maintains inventory of office supplies and equipment.
Handles all incoming and outgoing mail, as assigned.
Independently prepares reports from standard sources.
Submits purchase requisitions, vouchers and processes invoices for payment.
Prepares travel reports, itineraries, payroll batch logs and attendance.
Attends all pre-service, in-service training, agency events and appropriate professional and educational conferences and meetings to develop and enhance knowledge and skills.
Garners in-kind contributions.
Performs other duties as assigned.
SUPERVISORY
Responsibilities:
None Assists the assigned supervisor in the office by making appointments; answering inquiries; receiving incoming calls and callers; referring them to the proper personnel; and taking messages.
Maintains confidential files, including correspondence, memoranda, reports, and other pertinent information.
Examines and verifies source information to insure data is entered accurately and completely.
Inputs reports, business correspondence, minutes, forms, and other written materials using word processor.
Greets visitors and screens telephone calls; and receives, reads and routes incoming mail.
Takes notes at meetings, conferences and training sessions, and types correspondence, reports, and other written material for appropriate staff, as assigned by immediate supervisor.
Copies materials for staff and organizes information for booklets, pamphlets, brochures, etc.
for distribution.
Inputs information on clients into a computer system by transcribing data from client applications.
Records applications received by mail and in-house; verify addresses; and assists in preparing eligibility notices to clients in the established thirty-day turnaround period.
Records and sorts documents and forms and develops case record filing system.
Maintains inventory of office supplies and equipment.
Handles all incoming and outgoing mail, as assigned.
Independently prepares reports from standard sources.
Submits purchase requisitions, vouchers and processes invoices for payment.
Prepares travel reports, itineraries, payroll batch logs and attendance.
Attends all pre-service, in-service training, agency events and appropriate professional and educational conferences and meetings to develop and enhance knowledge and skills.
Garners in-kind contributions.
Performs other duties as assigned.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
$27.
4K - $34.
7K a year Estimated:
$27.
4K - $34.
7K a year
Summary:
The Head Start/Early Head Start Administrative Assistant serves as an Administrative Assistant to a Department Director, Administrative Manager, or Child Development Services Manager or supervisor.
Work is performed under the general direction of the Director, or the Manager or Supervisor.
Performs a wide variety of secretarial duties some of which involve data entry and maintenance of records which are of a confidential nature.
ESSENTIAL DUTIES AND
Responsibilities:
Include the following:
Assists the assigned supervisor in the office by making appointments; answering inquiries; receiving incoming calls and callers; referring them to the proper personnel; and taking messages.
Maintains confidential files, including correspondence, memoranda, reports, and other pertinent information.
Examines and verifies source information to insure data is entered accurately and completely.
Inputs reports, business correspondence, minutes, forms, and other written materials using word processor.
Greets visitors and screens telephone calls; and receives, reads and routes incoming mail.
Takes notes at meetings, conferences and training sessions, and types correspondence, reports, and other written material for appropriate staff, as assigned by immediate supervisor.
Copies materials for staff and organizes information for booklets, pamphlets, brochures, etc.
for distribution.
Inputs information on clients into a computer system by transcribing data from client applications.
Records applications received by mail and in-house; verify addresses; and assists in preparing eligibility notices to clients in the established thirty-day turnaround period.
Records and sorts documents and forms and develops case record filing system.
Maintains inventory of office supplies and equipment.
Handles all incoming and outgoing mail, as assigned.
Independently prepares reports from standard sources.
Submits purchase requisitions, vouchers and processes invoices for payment.
Prepares travel reports, itineraries, payroll batch logs and attendance.
Attends all pre-service, in-service training, agency events and appropriate professional and educational conferences and meetings to develop and enhance knowledge and skills.
Garners in-kind contributions.
Performs other duties as assigned.
SUPERVISORY
Responsibilities:
None Assists the assigned supervisor in the office by making appointments; answering inquiries; receiving incoming calls and callers; referring them to the proper personnel; and taking messages.
Maintains confidential files, including correspondence, memoranda, reports, and other pertinent information.
Examines and verifies source information to insure data is entered accurately and completely.
Inputs reports, business correspondence, minutes, forms, and other written materials using word processor.
Greets visitors and screens telephone calls; and receives, reads and routes incoming mail.
Takes notes at meetings, conferences and training sessions, and types correspondence, reports, and other written material for appropriate staff, as assigned by immediate supervisor.
Copies materials for staff and organizes information for booklets, pamphlets, brochures, etc.
for distribution.
Inputs information on clients into a computer system by transcribing data from client applications.
Records applications received by mail and in-house; verify addresses; and assists in preparing eligibility notices to clients in the established thirty-day turnaround period.
Records and sorts documents and forms and develops case record filing system.
Maintains inventory of office supplies and equipment.
Handles all incoming and outgoing mail, as assigned.
Independently prepares reports from standard sources.
Submits purchase requisitions, vouchers and processes invoices for payment.
Prepares travel reports, itineraries, payroll batch logs and attendance.
Attends all pre-service, in-service training, agency events and appropriate professional and educational conferences and meetings to develop and enhance knowledge and skills.
Garners in-kind contributions.
Performs other duties as assigned.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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