Operations Office Manager
The Housing Authority of the City of Fort Pierce The Housing Authority of the City of Fort Pierce Fort Pierce, FL Fort Pierce, FL Full-time Full-time $58,612 - $62,747 a year $58,612 - $62,747 a year 1 day ago 1 day ago 1 day ago General Statement of Job Under direct supervision of the Executive Director, performs a wide range of administrative support to the Executive Director and the Director of Asset Management and executes a variety of associated tasks in support of business operations of the Public Housing, Capital Fund, Section 8, Affordable Housing, FSS and other assigned Programs.
Provides a wide variety of correspondence and departmental and agency reports; ensure departments run smoothly by working collaboratively with other department's staff, management and the community by maintaining positive attitude.
Greets the public, answers phones, keeps Director of Asset Management's calendar, schedules meetings, prepares materials, responds to questions and distributes data/applications/correspondence and other forms for programs; and performs related duties as assigned.
Specific Duties and Responsibilities Essential Duties:
Assist the Executive Director and the Director of Asset Management in daily guidance and direction of the operations departments within the Agency on a daily and weekly basis and immediately on any urgent situations.
Interprets HUD regulations applicable to Housing Authority operations and keeps current on regulatory changes.
Oversees, executes and assists in coordinating activities of operations for all programs.
Ensures compliance with all PHAS and SEMAP Program requirements.
Ensures departments comply with all applicable HUD and Agency Plan Policies.
Participates in developing the annual budgets for all Programs and monitors compliance and performance of budgets.
Represents the Housing Authority through meetings and participation in boards, commissions and conferences.
Review and evaluate service delivery methods and systems including administrative and support systems.
Schedule, coordinate and prepare reports in a timely manner.
Answer phone lines and responds to caller's questions or directs the call to the appropriate party.
Greet visitors; responds to questions, provides information, or directs visitor to appropriate party.
Respond to requests for information via mail, phone or in-person; gathers appropriate forms and documents and/or researches the computer database to obtain required information.
Transcribe minutes from written notes and from audio recording requiring the understanding of complex terminology.
Perform a variety of clerical tasks in support of business operations as assigned.
Perform data entry into automated programs to track applications or other data.
Perform clerical and administrative functions and duties.
Order supplies for Public Housing, Section 8, AMP's and Asset Management according to GL codes.
Perform other duties as apparent or assigned.
Education, Experience, and Licenses An AA degree and at least two (2) years prior office management experience or an equivalent combination of education and experience.
Possession of a valid Florida driver's license.
Knowledge, Skills, and Abilities Knowledge of standard office principles and procedures.
Knowledge of the basic capabilities and functions of software applications such as word processing.
Knowledge of basic math principles.
Knowledge of principles of business English, grammar and punctuation.
Knowledge of principles of telephone etiquette.
Skill in using general office equipment such as telephone, fax, duplicating machines, copiers, and computers.
Skill in recording and retrieving general information.
Skill in dealing effectively with the general public.
Ability to establish and maintain effective working relationships with those contacted in the course of work.
Ability to communicate effectively with others both orally and in writing.
Ability to operate small office equipment, including copy machines or multi-line telephone systems.
Ability to operate a computer for data entry, word processing, and/or accounting purposes.
Must be able to work in a dynamic environment that requires the incumbent to be sensitive to change and responsive to changing goals, priorities, and needs.
Physical Demands and Work Environment:
Work involves sedentary to light work in an office setting.
There is frequent need to sit, talk or hear, use the hands and occasionally lift light objects (up to 10 pounds) and perform other similar actions during the course of the workday.
The incumbent must be able to see, perceive depth, hear and speak.
The Housing Authority of the City of Fort Pierce promotes a drug/alcohol-free work environment through the use of mandatory pre-employment drug testing.
Job Type:
Full-time Pay:
$58,612.
00 - $62,747.
00 per year
Benefits:
401(k) Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan Vision insurance Schedule:
Monday to Friday Ability to Relocate:
Fort Pierce, FL 34950:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Provides a wide variety of correspondence and departmental and agency reports; ensure departments run smoothly by working collaboratively with other department's staff, management and the community by maintaining positive attitude.
Greets the public, answers phones, keeps Director of Asset Management's calendar, schedules meetings, prepares materials, responds to questions and distributes data/applications/correspondence and other forms for programs; and performs related duties as assigned.
Specific Duties and Responsibilities Essential Duties:
Assist the Executive Director and the Director of Asset Management in daily guidance and direction of the operations departments within the Agency on a daily and weekly basis and immediately on any urgent situations.
Interprets HUD regulations applicable to Housing Authority operations and keeps current on regulatory changes.
Oversees, executes and assists in coordinating activities of operations for all programs.
Ensures compliance with all PHAS and SEMAP Program requirements.
Ensures departments comply with all applicable HUD and Agency Plan Policies.
Participates in developing the annual budgets for all Programs and monitors compliance and performance of budgets.
Represents the Housing Authority through meetings and participation in boards, commissions and conferences.
Review and evaluate service delivery methods and systems including administrative and support systems.
Schedule, coordinate and prepare reports in a timely manner.
Answer phone lines and responds to caller's questions or directs the call to the appropriate party.
Greet visitors; responds to questions, provides information, or directs visitor to appropriate party.
Respond to requests for information via mail, phone or in-person; gathers appropriate forms and documents and/or researches the computer database to obtain required information.
Transcribe minutes from written notes and from audio recording requiring the understanding of complex terminology.
Perform a variety of clerical tasks in support of business operations as assigned.
Perform data entry into automated programs to track applications or other data.
Perform clerical and administrative functions and duties.
Order supplies for Public Housing, Section 8, AMP's and Asset Management according to GL codes.
Perform other duties as apparent or assigned.
Education, Experience, and Licenses An AA degree and at least two (2) years prior office management experience or an equivalent combination of education and experience.
Possession of a valid Florida driver's license.
Knowledge, Skills, and Abilities Knowledge of standard office principles and procedures.
Knowledge of the basic capabilities and functions of software applications such as word processing.
Knowledge of basic math principles.
Knowledge of principles of business English, grammar and punctuation.
Knowledge of principles of telephone etiquette.
Skill in using general office equipment such as telephone, fax, duplicating machines, copiers, and computers.
Skill in recording and retrieving general information.
Skill in dealing effectively with the general public.
Ability to establish and maintain effective working relationships with those contacted in the course of work.
Ability to communicate effectively with others both orally and in writing.
Ability to operate small office equipment, including copy machines or multi-line telephone systems.
Ability to operate a computer for data entry, word processing, and/or accounting purposes.
Must be able to work in a dynamic environment that requires the incumbent to be sensitive to change and responsive to changing goals, priorities, and needs.
Physical Demands and Work Environment:
Work involves sedentary to light work in an office setting.
There is frequent need to sit, talk or hear, use the hands and occasionally lift light objects (up to 10 pounds) and perform other similar actions during the course of the workday.
The incumbent must be able to see, perceive depth, hear and speak.
The Housing Authority of the City of Fort Pierce promotes a drug/alcohol-free work environment through the use of mandatory pre-employment drug testing.
Job Type:
Full-time Pay:
$58,612.
00 - $62,747.
00 per year
Benefits:
401(k) Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan Vision insurance Schedule:
Monday to Friday Ability to Relocate:
Fort Pierce, FL 34950:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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